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RFP: Vacant Unit Prep Contract Service

REQUEST FOR PROPOSALS

Vacant Unit Preparation General Contractor Services
Advertisement RFP No. P25001 

Additional Information & Clarification Deadline

  • Wednesday, August 20, 2025, 3:00 PM

Proposal Submission Date and Time

  • Monday, August 25, 2025, 3:00 PM

The responsibility for submitting a response to this Solicitation to the Roanoke-Chowan Regional Housing Authority on or before the stated time and date will be solely and strictly the responsibility of the Respondent. The Roanoke-Chowan Regional Housing Authority will in no way be responsible for delays caused by the United States mail delivery or any other occurrence.

Copies of this Solicitation document may be obtained by visiting the WEBSITE. RCRHA.org

Contact Person: Theodora Campbell, COO. Email: tcampbell@rcrha.org; Phone: 252.537.1051 Extension 238.

The Roanoke-Chowan Regional Housing Authority, Gaston, NC, hereinafter referred to as "RCRHA", a recipient of federal assistance through the U.S. Department of Housing and Urban Development (HUD), hereby gives public notice of its intent to utilize a competitive negotiation process, in accordance with 2 CFR 200, is hereby soliciting Proposals from qualified and experienced firms who have a demonstrated track record in successfully performing vacant unit preparation contractor services.

The firm must not be included on the HUD Contractor Debarred List.

Please submit one (1) original Proposal and three (3) copies of the original Proposal. Proposals are to be submitted in a sealed envelope bearing the name of the individual and/or company, and the address, as well as the number and title of this Solicitation, no later than the date and time specified in the Solicitation Timetable section. Proposals received after said date and time will not be considered, and no time extensions will be permitted. Address your Proposal to Roanoke-Chowan Regional Housing Authority, Attention: Theodora Campbell/COO, (Physical Address) 205 Tinsley Way, Gaston, NC 27832, 205 Tinsley Way, Gaston, NC 27832. Please clearly mark Proposals

"Important, Solicitation Enclosed"

Vacant Unit Preparation Contractor Services
RFP No. P25001
RCRHA's tentative schedule for this Solicitation is as follows:

  • Event: Advertisement Dates
    • Date: Saturday, August 9, 2025, and Friday, August 23, 2025
  • Event: Pre-Bid Conference
    • Date: N/A
    • Time:  N/A
  • Event: Last Date for Receipt of Written Questions
    • Date: August 15, 2025
    • Time: 5:00 PM
  • Event: Last Date for Responses to Written Questions
    • Date: August 20, 2025
    • Time: 12:00 PM
  • Event: Proposal Submission Deadline
    • Date: August 25, 2025
    • Time: 4:00 PM
      (The RCRHA reserves the right to delay or modify scheduled dates.)

RCRHA is an equal opportunity agency. RCRHA solicits and encourages participation from Minority Business Enterprises (MBEs) and Women Business Enterprises (WBEs) in its contracts.

Acceptance and Rejections

The RCRHA reserves the right to reject any or all Proposals with or without cause; to waive any or all irregularities regarding the specifications and to make the award to the Respondent offering the most significant advantage to the RCRHA.

The RCRHA reserves the right to cancel the solicitation. RCRHA reserves the right to withdraw or cancel any contract(s) resulting from this procurement. Should RCRHA cancel said contract, the contractor will be reimbursed for costs incurred up to that point (providing these costs are legitimate and documented to RCRHA's satisfaction) in providing said study. Additionally, the firm will be entitled to retain any prorated payments it has received up to that point.

We look forward to your active participation in this Solicitation.

Sincerely,

Theodora Campbell, COO
To contact Theodora Campbell for the full RFP, please click here.